Meiji Company, Limited ( “we”, “our” or “us”), as a data controller, hereby adopts this Privacy Policy with regard to the personal data of data subjects (“you” or “your”) within the European Economic Area (the “EEA”) and the United Kingdom (the “UK”), which data is treated in connection with our websites (the “Website”). This Privacy Policy informs you of our way of collecting and using the personal data, the categories of personal data that we process, the purposes and legal basis for such processing, as well as the rights and options that you retain as for their personal data in accordance with the applicable EU and Member State regulations on data protection in particular, the General Data Protection Regulation No 2016/679 and the UK GDPR (collectively, the “GDPR”).

This GDPR privacy policy, in addition to “Meiji privacy policy”, shows in particular the policy concerning the GDPR.

We encourage you to read this Privacy Policy carefully. If you do not wish your personal data to be used by us as set out in this Privacy Policy, please do not provide us with your personal data. Please note that in such a case, we may not be able to provide you with its services, you may not have access to and/or be able to use some features of the Website, and your customer experience may be impacted.

We may obtain the following personal data:
Information You Provide

Information We Collect Automatically

Information We Collect from other sources

Unless permitted as an exception by the GDPR, we may collect and process your personal data for the following purposes:

a) Beneficial communication with you and our business execution
If you inquiry of us for general questions regarding us and our products or notify us of the issues with the products, we will save and process your personal data transmitted along with the said inquiry or notification.
We use your personal data for executing its business such as the response to your inquiries for the services or any other communication with you.
In addition, we use your personal data in order to provide, improve and create our products and services by precisely grasping our business on the basis of the specific understanding of your request for our service or marketing.
Legal basis: you have given consent to the processing of your own personal data for one or more specific purposes.

b) Provision, improvement, development and security of the Website:
In order that you may use the function of Website, we use the technology called “Cookies”, log files, and device information, which are your personal data. Additionally, we use the information and data to optimize the Website and to ensure the security of our IT system.
Legal basis: the processing of personal data is required for the purposes of the legitimate interests pursued by us or a third party, except where such interests are overridden by your interests or fundamental rights and freedoms, in particular where you are a child.

c) Cookies
Some pages of the Website use the technology called “Cookie” to improve the user’s usability.
Cookies can be categorized as follows:

For more details about the way of our use of the Cookie and its related technologies, please see our Cookies Policy.
Legal basis:

d) Employment
If you apply for employment with us, we use your personal data to enable you to access and use the Website, to communicate information to you and to manage your registration and/or subscription to our job alerts or other communication and to process and answer your inquiries or to contact you in order to answer your question, requests and applications.
Legal basis: the processing of personal data is required for the performance of a contract to which you are a party or in order to take steps at the request of your prior to entering into a contract

You shall have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing or transferring based on the consent before its withdrawal. If you wish to withdraw your consent, please contact our inquiry desk.

When the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, we separately inform you whether you are obliged to provide your personal data and of the possible consequences of failure to provide such data.

We shall comply with the applicable laws and regulations and shall, for the purposes stipulated in this Privacy Policy, share your personal data with our group companies and its affiliates.
We may provide personal data to its service providers which process the personal data for support our websites and other business systems on behalf of and under our instructions. Such service providers are located in Japan and shall, under contracts or other legally binding instruments, bear the obligations concerning the appropriate safeguards of data processing.
In the event of a merger, reorganization, acquisition, joint venture, transfer, spin-off, assignment, or either sale or disposition of all or part of our business (including those in connection with any bankruptcy or similar proceedings), we may transfer any and all relevant personal data to any third parties.

We may transfer the personal data to any third parties other than our affiliates, etc. and such third parties may be located outside the EEA or the UK. Such third parties include the cloud service vendors and the service providers.
Transfers of personal data to Japan are based on an adequacy decision adopted by the European Commission and the UK Government pursuant to Article 45 of the GDPR.

We will not store your personal data beyond the period required in connection with the purpose of processing the personal data. The specific storage period shall be determined, taking into account the purposes of acquiring and processing the personal data, the nature of personal data, and the legal or operational necessity of retaining the personal data.

We shall make efforts to ensure the accuracy of personal data and, if necessary, keep the personal data up to date.
We shall implement technical and organizational measures so that the personal data should be protected against unauthorized or unlawful processing and against accidental loss, destruction or damage.
We shall cause its employees to recognize the importance of personal data or the risk of breaching the rules for handling the personal data, and shall supervise their adequate management and treatment of personal data.

You shall have the following rights regarding the processing of personal data:

You have the right to object to processing of your personal data where we are relying on legitimate interests as processing ground. Insofar as the processing of your personal data takes place for direct marketing purposes, we will honor your request. For processing for other purposes, we will also cease and desist processing, unless we have compelling legitimate grounds for the processing which override your interests, rights and freedoms or that are related to the institution, exercise or substantiation of a legal claim.

If you desire to exercise your rights, please inquire using the contact details at the end of this Privacy Policy. If dissatisfied with the processing of your personal data, you may lodge a complaint with a data protection supervisory authority of your habitual residence, place of work, or of the EEA member states or the UK where the alleged infringement occurred. (Article 77 of the GDPR)

We shall intentionally neither collect nor process the information regarding a child below the age of 16 years, unless the consent is given or authorized by the holder of parental responsibility over the child. (Article 8 of the GDPR)

We may modify this Privacy Policy from time to time. In substantially or materially modifying this Privacy Policy, we inform you through the Website and requests the consent of you, as the case may be.

As for any questions or inquiry about this Privacy Policy, please contact us or its representative set out below.

The Company
Meiji Company, Limited
2-1, Kyobashi 2-chome, Chuo-ku, Tokyo 104-8306, Japan
Please contact the inquiry desk via the contact form of the Website